![]() Project kickoff meeting agenda 10:00-10:15: Team introductions 10:15-10:45: Review project goals and intended outcomes 10:45-11:15: Review scope and task budgets 11:15-11:45: Preliminary planning and deadlines 11:45-12:00: Q&A Standup meeting agenda example This kickoff meeting agenda example is super-simple, but it offers some basics you can build from as you create an agenda of your own. Want to brainstorm ideas and engage stakeholders in goal-setting and solutioning? You might build a multi-day agenda with mini kickoff workshops. ![]() It really just depends on the scope of your project, the needs of your team, and how much you need to get done in the meeting.įor example, if your team has worked together on similar projects in the past, you might not need as much time as if you’re taking on completely new work with people who are just getting to know each other. The timing can vary anywhere from 1 hour to a few days. One thing you’ll want to decide as you craft your agenda is how long your kickoff meeting should last. You can use TeamGantt’s discussion feature to collaborate on those details before distributing the final meeting agenda to attendees. Share a draft of your meeting agenda with some of your team members or leads to give them input into the meeting format. That’s why it’s important to take other ideas into account-especially if you’re scheduling a long or critical project meeting. Agenda, including time, topic of discussion, and person responsible (if applicable)Ī meeting agenda should reflect the needs and goals of everyone at the table.Here’s a list of basic elements every meeting agenda should include: Once you’ve thought through these questions, it’s time to create your meeting agenda. Assemble the elements into a simple meeting agenda Set boundaries around what will take place during your allotted time by outlining the topics-and time limits-for your discussion.Ģ. What are the limitations around your time? Consider how to get the work done in the least amount of time without compromising the quality of decisions.Be sure to note who’s responsible for leading or presenting each topic on your agenda. So give attendees the information they need to help you meet the goal, with time to digest important documents beforehand. What do attendees need to know or prepare? Your meeting will be more productive if people come prepared.Only invite folks who truly need to be there to accomplish the goal so you don’t leave the meeting with outstanding conversations or decisions. Who needs to attend the meeting? If someone on your list won’t actively contribute to the discussion, they don’t need to come.If you don’t have a clear goal, there’s no need for the meeting. What’s the goal of the meeting? Think about the purpose of your meeting and any concrete decisions or action items that need to come out of it.Here are some things you need to be clear about when creating a meeting agenda: While it’s good to be flexible about your agendas, your meeting agenda should communicate a few core details. Consider your meeting’s purpose and people But if you do your due diligence ahead of time, that work will go a long way in helping you facilitate a productive meeting.įollow these 3 simple steps to write an agenda for your next meeting: 1. Creating a meeting agenda may take some work on your part as the meeting organizer.
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